Erasmus+

Erasmus + is the EU’s action program for education, training, youth and sport, launched in January 2014. The seven-year program aims to improve skills and employability and support the modernization of education, training and youth systems. The new Erasmus + program brings together all current EU programs for education, training, youth and sport, including the Lifelong Learning Program (Erasmus, Leonardo da Vinci, Comenius, Grundtvig), the Youth in Action Program and five international cooperation programs (Erasmus Mundus, Tempus, Alpha, Edulink and the program for cooperation with industrialized countries). It is intended for students who want to study and work abroad, higher education teachers and entrepreneurs who want to teach abroad, and tertiary education staff who want to attend training abroad. It is also intended for sports. In addition, the program enables higher education institutions to network and implement intensive programs and projects. Erasmus + will also provide funding for teachers, trainers, youth workers and partnerships between universities, colleges, schools, businesses and non-profit organizations.

Erasmus + thus has three main objectives, which it implements in the form of key actions (KA):

•  Supporting education abroad for individuals inside and outside the EU (KA1- learning mobility),
• Supporting partnerships between educational institutions, youth organizations, businesses, local and regional authorities and non-governmental organizations (KA2 – strategic partnerships),
• Supporting reforms to modernize education and training and promoting innovation, entrepreneurship and employability (KA3-policy support).

General information on KA1 (learning mobility of individuals)

Only institutions holding an Erasmus University Charter can participate in the program. The following forms of mobility are possible in this campaign:

• Student mobility for study (SMS),
• Student mobility for internships (SMP),
• Teaching staff mobility (STA),
• Training staff mobility (STT),
• Mobility of young graduates for traineeships / traineeships.

Accreditation number of the Faculty of Slovenian and International Studies for the Erasmus program: 272935-EPP-1-2020-1-SI-EPPKA1-ECHE

PIC code of the Faculty of Slovenian and International Studies: 900478646

Erasmus Charter for Higher Education: Erasmus Charter for Tertiary Education 2021-27

Erasmus Policy Statement: Erasmus Policy Statement 

Erasmus identification code of the Faculty (ID code): SI LJUBLJA43

Nomination Process

Your home university should first nominate you to the International Department of The Faculty of Slovenian and International Studies, New University. The nominations should be sent to our Erasmus+ coordinator at international.department@fsms.nova-uni.si.

Nomination form: Nominations to SI LJUBLJA43

 Nomination deadlines:

• 15^th**May for the winter semester/full academic year
• 15^th November for the summer semester

**Due to COVID19 later nominations are accepted, bot no later than 30.6.2020.  

Erasmus + application form

After your home university has successfully nominated you as an exchange student, you should fill in the Erasmus application form. The scanned copy of signed and stamped application form together with all required annexes has to be sent to our International department at: international.department@fsms.nova-uni.si. The original has to be send by post to: Fakulteta za slovenske in mednarodne študije Nove univerze, Mestni trg 23, 1000 Ljubljana.

In addition, you will receive an Acceptance letter and general information on living and studying in Slovenia (Ljubljana) by our International Department.

Erasmus Application Form

Required annexes:

• Your home faculty statement of participation in the mobility;
• Certificate of enrollment at your home faculty;
• Learning agreement signed by your home faculty coordinators;
• Curriculum vitae (Slovenian or English);
• Copy of ID or passport (first page with the photo and personal data).
• A B2 level of language proficiency is recommended.

Instructions for incoming foreign students, professors and researchers

The Instructions for Incoming Foreign Students, Professors and Researchers

Erasmus coordinator of the Faculty of Slovenian and International Studies

Faculty of Slovenian and International Studies NU
Mestni trg 23,
SI-1000 Ljubljana
Tel.: +386 1 251 44 82
E-mail: international.department@fsms.nova-uni.si

Important links and contact details:

ACADEMIC CALENDAR

The academic year lasts from 1st October to 30th September of the current year.

1st semester	Period of lectures and tutorials	October–January
	Examination period	January–February
2nd semester	Period of lectures and tutorials	February–May
	Examination period	June–July
Summer holidays	July–August
Fall Examination period	August–September
Summer school	September

For further information regarding the actual Academic calendar please consult web page:

https://fsms.nova-uni.si/izobrazevanje/studijski-koledar/ 

LANGUAGE REQUIREMENTS

The Faculty of Slovenian and International Studies offers instruction in the following languages: Slovenian and English.

The Faculty of Slovenian and International Studies requires that the student has good language skills (very good knowledge in reading, writing and speaking of the language) in at least one of the two languages in order to be able to study here.

Please note that fluent language skills in Slovenian (or English) are vital for successful studies at the Faculty of Slovenian and International Studies. If the language requirements are not met, the Faculty will not accept you.

Students must present a language certificate of their Slovene or English language skills. Very good language skills refer to level B2 of CEFR scale of the European Language Portfolio Levels. Minimum language requirements: Slovene B2, English B2

How to prove the language skills in Slovene or English:

• Language skills are listed on the Transcript of Records of the home university; or
• Submit the Language Certificate with CEFR scale; or
• Submit TOEFL score of 79 (IBT) or IELTS score of 6 for English, or any official certificate
• Results from the OLS (Online Language Support)
• Any other official certificates

LANGUAGE COURSES

Students have to pay attention to foreign language skills in the host country. The Erasmus+ coordinator of The Faculty of Slovenian and International Studies gives foreign students all necessary information about language courses in Slovenia.

Contact:

Ms. Maruša Malovič, Erasmus coordinator

Phone: +386 1 251 44 82

E-mail: international.department@fsms.nova-uni.si

Slovene learning online:

Slovene Learning Online is a freely accessible online course of Slovene for foreigners, developed at the Centre for Slovene as a Second and Foreign Language in cooperation with the company DigiEd. The course is designed for those who wish to learn Slovene one their own in a simple, playful and effective way. https://www.slonline.si/.

GRADING SYSTEM

Local Grade	Description	English Description
Odlično (10)	91 % – 100 % correct	excellent (10)
Prav dobro (9)	81 % – 90 % correct	Very good (9)
Prav dobro (8)	71 % – 80 % correct	Very good (8)
Dobro (7)	61 % – 70 % correct	Good (7)
Zadostno (6)	51% – 60 % correct	Sufficient (6)
Nezadostno (1-5)	Less than 51% correct	Insufficient (1-5)
A student passes the exam if he/she is graded from 6 to 10. Study requirements may also be evaluated with grades: passed with distinction, passed or failed. ECTS credits: 1 full academic year  =  60 credits 1 semester = 30 credits

HEALTH INSURANCE AND REGISTRATION OF RESIDENCE

 EU students

Health insurance:

Students from within the EU area should bring with them basic EU health insurance from their own county – the European Health Insurance Card (EHIC). For additional types of health insurance, accident insurance, etc., they may enter one of international health insurance schemes (e.g. CORIS, STA) in Slovenia. Also, they are advised to make a copy of their health insurance and leave it with their friend, mentor, etc., in case of an accident.

Registration of residence:

When you arrive and find yourself a temporary residence in Slovenia you need to register with the authorities. That means you go to the City Council and its Administrative Unit where you fill out a form and register with the town (you will need your ID). It is a pretty simple administrative procedure, which you should do within 7 days time.

For their office hours look at their homepage:

• Administrative Unit Ljubljana (http://www.upravneenote.gov.si/ljubljana/uradne_ure_in_splosne_informacije/)

NON-EU students

 Health insurance:

Students should be properly insured already at the time of obtaining a residence permit (while still at home). They must get health insurance that covers the EU area or only Slovenia. Students from countries that have signed a special social and health insurance agreement with Slovenia may take the opportunity of that. Also, they are advised to make a copy of their health insurance and leave it with their friend, mentor, etc., in case of an accident.

Residence permit:

Students from non-European countries should in order to study in Slovenia obtain a student residence permit prior to their entry into Slovenia. For that purpose they should submit an application for the permit at the Slovenian embassy or the embassy that is authorized for accepting applications for residence permits in Slovenia. Students may request the extension of a residence permit at an administrative division in Slovenia. In order to obtain the residence permit they must submit a proof of student status, a proof of having sufficient financial resources for living, a valid passport, appropriate health insurance, and also indicate a place of temporary residence in Slovenia. The process of obtaining the permit usually takes at least 6 weeks.

 Long-term residence visa:

Students may enter Slovenia also on the basis of a long-term residence visa. The so-called D Visa may be issued for taking part at a course or another similar kind of education or specialization due to which a foreigner does need a student residence permit.

 Registration of residence:

When you arrive and find yourself a temporary residence in Slovenia you need to register with the authorities. That means you go to the City Council and its Administrative Unit where you fill out a form and register with the town (you will need your ID). It is a pretty simple administrative procedure, which you should so within 7 days time.

For their office hours look at their homepage: For their office hours look at their homepage:

• Administrative Unit Ljubljana (http://www.upravneenote.gov.si/ljubljana/uradne_ure_in_splosne_informacije/)

 STUDENTS WITH SPECIAL NEEDS

The Faculty of Slovenian and International Studies enables students with special needs suitable adjustments of the study process that assure their equal participation and integration into all procedures at the Faculty. Thus, the Faculty is responsible to provide equal rights and access to information available to the public.

Students with special needs are in accordance with the Rules of studies of the Faculty of Slovenian and International Studies entitled to special benefits. The latter defines terms for granting a status of a student with special needs and common rights and adjustments of the study process. In order to enforce the rights arising from the mentioned Rules, the students must submit an application to the Commission for Student Affairs at the Faculty of Slovenian and International Studies.

Contact:

Ms. Maruša Malovič, Erasmus coordinator

Phone: +386 1 251 44 82

E-mail: international.department@fsms.nova-uni.si

INFORMATION ABOUT HOUSING

Housing in Ljubljana:

• Student Dormitories in Ljubljana (Študentski dom Ljubljana)  Information about dormitories– http://www.stud-dom-lj.si/en

New University offers a limited number of beds in student dormitories in Ljubljana. The rooms are double with shared bathroom and kitchen. The price varies from 150 – 190€ per month per person, depending on the size and location of the room (the price list is available here). Foreign students pay the economic price. Rooms are given to students on “first come, first get” basis according to the time of study application form.

You can find more information about the dormitories by our Erasmus coordinator at international.department@epf.nova-uni.si

Other available housing in Ljubljana:

• Private Student House in Ljubljana: http://www.studentskidom-lj.si/eng
• HousingAnywhere.com
• Posredovalnica sob: http://www.svetovalnica.com/sobe/
• KAMRICA : http://www.dostop.si/Kamrica.aspx
• Private accommodation: http://www.realestate-slovenia.info/For additional information please contact:

RECOMMENDED LINKS:

• Student dormitories
• Student organization
• Student meals
• Center for Slovene – Slovene language courses
• Information on Residence permit: http://www.infotujci.si/; http://ec.europa.eu/immigration/
• Ljubljana
• City Public Transport
• Slovenian National Agency for EU Programs
• European Commission – Erasmus+
• Slovenia
• Urbana card
• Bicike(lj) City bike
• Student Resident Council
• New university
• Ljubljana city transport map
• ŠDL – Internet connection instructions
• ŠDL – Helpful Forms
• Erasmus Student Network Slovenia (ESN Slovenia)

Danube Compass

At the partner institution, students can:

• complete part of study obligations (individual courses or preparation of final thesis),
• complete the traineeship.

The duration of study abroad can last from a minimum of 3 months to a maximum of 12 months.

The duration of the traineeship abroad can last from a minimum of 2 months to a maximum of 12 months.

The total duration of approved Erasmus grants at each study level may not exceed 12 months. A student may receive a grant for varying lengths of mobility periods of up to a maximum of 12 months within each study cycle (Level 1, 2 or 3), regardless of the number and type of mobility activities.

Each student has either the possibility of mobility for the purpose of study or mobility for the purpose of traineeship during their studies at an individual level. Newer graduates (“fresh graduates”) can also complete an exchange for the purposes of a traineeship abroad within 1 year from the date of graduation, whereby the duration of approved grants for the purposes of such an exchange after completion of studies is included in the total maximum period of 12 months within an individual study cycle.

Even if the student decides on a shorter exchange or does not receive an Erasmus grant for their mobility, they have used their opportunity. The Erasmus exchange offers students the opportunity to get to know other European countries, languages, different European cultures and student and working life in them. The programme provides individuals with an insight into the European dimension of subjects and contributes to personal growth and better and easier employability.

In January 2014, a new EU programme for education, training, youth and sport for the period 2014-2020, called Erasmus+, was launched. Specific objectives of the programme include language learning and linguistic diversity. Online Linguistic Support (OLS) supports language learning for Erasmus+ mobility participants under Erasmus+ programme. OLS support provides long-term mobility participants under Erasmus+ programme (Key Action 1) with the opportunity to assess their foreign language skills to study, work or volunteer abroad. In addition, online language courses are available for selected participants to improve their competences.  The use of OLS for the purpose of assessing the level of knowledge is from the second semester of the academic year 2014/15 further compulsory for all students who will use one of the languages ​​offered by the online tool as their main working language in their studies and practice in the host countries, namely:  CS, DA, DE, EL, EN, ES, FR, IT, NL, PL, PT and SV.

By signing the Erasmus Charter for Tertiary Education, the higher education institution undertakes to provide equal access and equal opportunities to participants from different social backgrounds. Host institutions therefore provide students and staff with physical, mental or health problems with the same support services as their students and staff.

Beneficiaries

In order for people with physical, mental or health problems to participate in the Erasmus+ programme and fully benefit from European action, they need additional financial support. The Erasmus+ programme pays particular attention to management, reception, physical accessibility, pedagogical and technical support services, and in particular the financing of specific costs. Learn more or watch some interesting videos of the ExchangeAbility project.

Grants

The Erasmus+ programme provides additional support for special needs to participants with physical, mental or health problems. These Erasmus+ grants may therefore be higher than study and traineeship grants, as they also cover costs related to the specific needs of the participant (e.g. adapted accommodation, travel assistance, medical assistance, support equipment, adapted teaching materials, disability companion and staff). This additional grant is based on actual costs. Additional funding for students and staff with physical, mental or health problems can also be provided from sources at local, regional and / or national level.

Application

A participant with a physical, mental or health problem must draw attention to their special needs and additional costs during the preparation for the Erasmus+ mobility, and apply to the sending institution for an Erasmus+ grant for special needs. All information is provided to participants by the Erasmus+ faculty coordinator.  The higher education institution and / or the national agency will evaluate your application and determine the additional amount you may receive.

Additional information

As a general rule, your higher education institution will ensure that the host institution takes all necessary measures in relation to your special needs if you have indicated your physical, mental or health problems. Before travelling, please contact the competent person at that host institution directly for more information on support measures at the host institution. You will be assisted by the International Exchange Office at your higher education institution. Higher education institutions can already indicate in agreements with partner institutions what infrastructure they offer to students and staff with physical, mental or health problems, and what support services are available to them.

Erasmus financial support is a monthly grant that helps a student cover travel and subsistence costs (including insurance and visa costs) incurred through mobility. Erasmus students, whether or not they have been awarded a grant, are not required to pay tuition, enrolment fees, exams and access to the library at the host institutions. They also retain the right to other possible scholarships. By obtaining Erasmus status, the student gets the opportunity to obtain a grant, but it does not automatically accrue to them. The faculty applies for funding for its students in the annual national call, but funding is limited and due to the growth in the scope of activities, it is not possible to provide co-financing for all activities. When the faculty receives a decision on the amount of allocated funds from the National Agency (CMEPIUS), it prepares the Grant Award Decision.

CMEPIUS determines the minimum and maximum permitted monthly amounts of co-financing, and the faculty then independently determines the amount of the actual monthly financial support for each contract year. The amount for an individual student is defined in the grant agreement.