General about the Faculty and its departments
- Is the Faculty a private higher education institution, what does that mean?
Yes, the Faculty is a private higher education institution, which means that its founder is a private legal entity. With the exception of the distinction regarding the founder of the Faculty, there are no other differences between private and public higher education institutions.
- When is the administrative office open and where is it?
The administrative office is located at the seat of the Faculty in Ljubljana. You can come in person from Monday to Thursday between 8:30 and 15:30 or on Friday from 8:30 to 14:30.
- How are students organized within the Faculty?
Students have their representation in the Faculty bodies provided by the Student Council. Among other things, the Student Council also takes care of various student events – excursions, competitions and the like.
- Where is the library of the Faculty and what is its schedule?
The University Library of the New University is located in Ljubljana, at Mestni trg 23. It is open from Monday to Friday from 10:00 to 18:00.
- When does the Academic Affairs Committee meet?
As a rule, the Academic Affairs Committee meets every first Wednesday of the month. There are not any meetings during the summer holidays (August).
- By when and to what address do I have to submit a request to the Academic Affairs Committee?
The request is forwarded to the Academic Affairs Committee no later than 3 days before the meeting at the following address: Faculty of Slovene and International Studies, New University, Mestni trg 23, 1000 Ljubljana.
- What is summer / autumn / spring school?
Summer (autumn / spring) school is a form of extracurricular education offered by the Faculty every year to its students and external interested parties. Participants can acquire, deepen or expand their knowledge in a specific field. In addition to the professors of the academic assembly of the Faculty, the summer school is also attended by guest lecturers and renowned guests from other Slovene or foreign educational institutions. In accordance with the Rules of Study, a student may, on the basis of participation, apply for the recognition of formal / non-formal education for the recognition of elective courses.
The student submits the request to the e-mail address: firstname.lastname@example.org.
- Is the diploma obtained at your private Faculty publicly valid?
Yes, all study programmes are publicly valid and accredited in the Republic of Slovenia. The National Agency of the Republic of Slovenia for Quality Assurance in Higher Education (SQAA) is responsible for the accreditation of the validity of study programmes.
- What extracurricular activities does the Faculty offer?
The Faculty provides students with a wide range of extracurricular activities. These include professional excursions, summer schools, various workshops, round tables, academic forums, guest lectures, Erasmus workshops, etc. The Career Centre of the Faculty of Slovene and International Studies of the New University, the International Office and the Student Council are in particular responsible for the diverse range of extracurricular activities.
Enrolment and study programmes
- How and where can I apply for the study programme?
It is possible to apply for the study programme solely through the eVŠ portal, where you can also view more detailed instructions. If you have any problems signing up, we can be reached at the following telephone number: 05/ 934 47 62 during office hours or via e-mail: email@example.com.
- What can I do if I have trouble enrolling?
If you have any problems with the application, you can contact the unified contact centre of the state administration of the eVŠ web portal, which can be reached at 080 2002 or firstname.lastname@example.org.
You can also contact us at: 05/ 934 47 62 during office hours or via e-mail: email@example.com.
- When is enrolment restriction information known?
Data on the restriction of enrolment in undergraduate study programmes are known in the week after the publication of the Matura results. Data on the restriction of enrolment in postgraduate study programmes are known in the week after the last day of the possibility of applying for postgraduate study programmes.
- How many instalments can I pay for part-time study?
The candidate can choose between instalment payments of two to six instalments.
- When do I have to pay the registration fee?
The registration fee must be paid by the candidate by the time of enrolment.
- Who is entitled to obtain the status of a candidate with special needs?
In accordance with the Rules and Regulations of the Faculty, candidates entitled to the status of a student with special needs are the ones who:
- are partly or completely blind (visually impaired and blind students),
- are partly or completely deaf (hearing impaired and deaf students),
- have speech and language disorders (communication problems),
- are physically handicapped,
- have a long-term illness (illness that does not go away after three months) or chronic illness – deficits in individual areas of learning (reading and writing problems, e.g. dyslexia, etc.).
- Is distance learning possible?
Distance learning takes place through the euniverza.eu web portal, which is accessible to students of New University members free of charge to listen to lectures. Distance learning serves as an aid in exam preparation and is especially suitable for those who, due to their unpredictable schedule, find it more difficult to attend lectures, so they are able to adapt the schedule to themselves. Exams take place on site, in the classical form.
- Is attending lectures at your faculty compulsory?
No, lectures are not compulsory. All compulsory attendances are announced in advance. However, all lectures for students are highly recommended.
- Where are the lectures held, when and how many times?
Lectures are held entirely at the seat of the Faculty in Ljubljana. As a rule, they are carried out from Monday to Friday in the afternoon, two to five times a week.
- In what time do I have to complete my studies?
The study must be completed, at the latest, one year after the duration of entire study in an individual study programme. For example: the undergraduate study programme Slovene studies lasts 3 years, it must be completed in 4 years, as during this time you can once use the possibility of repeating the year or the right to enrol into a graduation year.
- If I don’t finish my studies on time, what can I do?
If you fail to complete the study on time, you can submit an application for the extension of the status to the Academic Affairs Committee, stating in the application the reasons why you are entitled to an extension (e.g. maternity / paternity, ongoing illness…). The student must submit the application no later than ten days before the deadline for enrolment in the higher year, i.e. by September 20 of the current year.
- Am I entitled to the status of a graduate?
In accordance with the Rules and Regulations of the Faculty, the status of a graduate can be used by a student who is enrolled in the study programme of the first or second cycle and who had, by the end of the study year 2011/2012, already exercised the right to repeat the year or change the study programme or course due to non-fulfilment of obligations in the previous field or study programme. A student may benefit from 12 months of graduation year after the end of the last semester.
- How can I enrol into a graduation year?
The student must submit an application for enrolment in the graduation year no later than ten days before the deadline for enrolment in a higher year, i.e. by September 20 of the current year.
- How many times can I repeat a year?
The student can repeat the year once at each level of study.
- When are the exam dates announced?
The administration office prepares a list of exam dates for the entire academic year and publishes it in the student information system at least two months before the individual exam period. The faculty reserves the right to change the location and time of exams.
- When does the exam period take place?
Exam periods are published in the study calendar. The first examination period lasts from January 20 to February 14, 2020, the second examination period lasts from May 25 to July 3, 2020, and the third examination period lasts from August 17 to September 11, 2020.
- What’s the final date to register for the exam?
The last day to register for the exam is usually seven days before the announced date for the exam. The day of the exam is also considered in the application deadline.
- What’s the final date to withdraw from the exam?
The last day to withdraw from the exam is four days before the announced date for the exam. The student withdraws from the exam via the student information system, and exceptionally in writing by submitting the application form to the administration office. The day of the exam is also considered in the deadline for withdrawal.
- Due to illness on the day of the exam, I cannot take the exam. What can I do to keep my date?
After the deadline to withdraw from the exam (4 days before the exam), you can withdraw no later than eight days after the announced examination date with a duly submitted proof (with a medical certificate or certificate of official detention) via e-mail of the administration office.
- What are the conditions for announcement of an extraordinary examination date?
At the proposal of the course holder, the Dean may announce one extraordinary examination date for each year of study and the location. In doing so, he/she takes into account the possibility of carrying out an extraordinary examination date. The extraordinary examination date must not hinder the implementation of the study process, i.e. lectures and exercises.
- How many times can I take an individual exam?
A student may take an exam in the same course no more than four times in the same academic year. A student who fails the exam the first time may repeat the exam twice free of charge. The fourth and any further approach to the exam are payable in accordance with the price list of the Faculty.
- How much time does a course holder have to correct the exam?
In the case of an individual examination, the higher education professor is obliged to correct the exam no later than eight days from the day of taking the examination. In the case of a group or combined examination, the higher education professor is obliged to correct the exam no later than within 15 days from the day of taking the examination or the last part of the examination. The professor is obliged to submit exam grades and solved exam assignments to the administration office.
- What can I do if I can’t register for the exam – my computer won’t let me?
In the event of a failure of the student information system, you can register for the exam via e-mail of the administration office or you can come in person to the administration office in Ljubljana during business hours.
- Can you take exams during the gap year? Where do you register for the exam and when do you pay for the exam?
Yes, you can. If a person continues their studies after an interruption that lasted less than two years, they can register for the exam via student information system (VIS). The costs of taking the exam are paid on the basis of the invoice issued after taking the exam or untimely withdrawal from the exam. If a person continues their studies after an interruption that lasted more than two years, a contract is concluded between a person and the Faculty. After receiving the signed contract and settled financial obligations, the student can re-access the student information system (VIS) and can register for the exam. Payment for exams is made according to the contract.
- When can I register the topic of the diploma thesis?
A student can register a diploma thesis when they are missing a maximum of 30 credits until they have successfully completed their study obligations and have settled all financial obligations to the Faculty.
The student registers the topic on the form ‘Registration of the diploma thesis topic’ (Annex 1 to the Rules and Regulations of the Faculty of Slovene and International Studies of the New University). By signing the form, the mentor must confirm that they accept the mentorship. The obligatory annex to the ‘Registration of the diploma thesis topic’ is the disposition of the diploma thesis, confirmed by the mentor. The form for registration of the topic together with the disposition is sent by the student in physical form to the administration office in Ljubljana.
- Do I choose a mentor myself?
A student can choose a mentor from among the members of the academic assembly at the Faculty. In case he cannot choose one, the Dean or the administration office helps him.
- Can I choose the topic of the thesis myself or should it be one of the topics proposed by the Faculty?
The topic of the diploma thesis is chosen by the student from the list of topics published by the Faculty or determined in agreement with the mentor. Pre-announced topics are also published for each academic year. In case the student does not find a suitable mentor, the Dean suggests one.
- Can I change the topic of the thesis?
If the student finds out during the preparation of the diploma thesis that he cannot produce it or wants to change the topic, he can apply for withdrawal from the approved diploma thesis. The application is sent by the student in electronic form via VIS. A reasoned request for withdrawal (Annex 3 to the Rules and Regulations of the Faculty of Slovene and International Studies of the New University) is considered by the mentor and the Dean within fifteen days. If the Dean approves the withdrawal from the already approved diploma thesis, the student can register a new diploma thesis. In this case, the entire registration process is repeated.
The student can submit the request for withdrawal from the approved diploma thesis once.
- Can I replace the thesis mentor?
If the student, during the preparation of the thesis, finds out that cooperation with a mentor or co-mentor is no longer possible, he asks the Dean (Annex 2 to the Rules and Regulations of the Faculty of Slovene and International Studies of the New University) to appoint another mentor or co-mentor. The request for the replacement of a mentor or co-mentor is sent by the student in electronic form via the VIS.
The Dean decides on the justification of the replacement within fifteen days at the latest. In this case, the entire procedure of the registration of the topic of the diploma thesis is repeated. A maximum of one change of mentor or co-mentor is possible during the preparation of the diploma thesis.
- Can I extend an already written diploma thesis to a master’s thesis?
The diploma thesis can be extended to a master’s thesis by agreement with the mentor.
- When can I submit my diploma thesis?
The diploma thesis can be submitted by the student after passing all exams and seminar assignments provided for in the study programme.
The student submits in electronic form to the administration office:
- the final version of the diploma thesis, confirmed by the mentor, in a “Word” document,
- Authorship statement,
- Statement by the proof-reader,
- Statement of the mentor on the adequacy of the thesis.
- When do I find out the date and time of the thesis defence?
Within ten days of receiving the notification from the administration office that the diploma thesis is prepared for defence, the Dean appoints a higher education teacher of the Faculty (president of the thesis committee) to lead the defence.
- How is the diploma thesis defended?
The president of the thesis committee presents the student. He then explains the defence process to the student. The defence of the diploma thesis takes place individually or in front of other candidates for defence. The student presents their thesis. The presentation time with electronic slides is a maximum of ten minutes. The student can distribute an A4 sheet with highlights from the diploma thesis to all participants of the defence.
After the presentation, the president of the thesis committee and the mentor ask the student defending the thesis a total of one to three questions. The student answers the received questions for a maximum of ten minutes.
Erasmus and other international cooperation
- Where can I find information about the Erasmus+ exchange programme of the Faculty of Slovene and International Studies of the New University?
All information about the Erasmus+ mobility programme can be found on the faculty’s website, which is dedicated to the Erasmus+ program, HERE.
- Is there any age limit for participating in Erasmus+ exchange programme?
There is no age limit for Erasmus+ mobility projects for students and staff in higher education. Eligible participants are students enrolled in a higher education institution and in a study that ends with a recognized level of education or other recognized tertiary level qualification (up to and including the doctoral level). In the case of mobility for study, students must be enrolled in at least the second year of higher education during the implementation of the mobility. This condition does not apply to traineeships. New higher education graduates can participate in traineeships between Programme countries. New graduates must be selected by their higher education institution in the last year of study, and they must complete the traineeship abroad within one year after graduation.
- What types of Erasmus+ exchange programmes are there?
Student mobility is possible in any field / in any academic discipline. The Erasmus+ exchange programme enables student mobility for study or traineeship purposes. Students can take exams at a partner institution as part of their study obligations, or prepare a final thesis. They can also do practical training with appropriate providers. The duration of studies abroad can last from a minimum of 3 months to a maximum of 12 months per individual study level. The duration of the traineeship abroad can last from a minimum of 2 months to a maximum of 12 months per individual study level. More information on the Erasmus+ exchange programme can be found on the website of the European Commission (Erasmus+) and the website of the Faculty of Slovene and International Studies (Erasmus+).
In order to ensure high-quality mobility activities with the greatest possible impact on students, the mobility activity must be compatible with the student’s needs for diploma learning and personal development. Students can perform any of the activities described below or a combination of these activities:
Mobility for study purposes: the period of study abroad may also include the traineeship. Such a combination creates synergies between academic and professional experience abroad and can be organized differently depending on the circumstances: whether the activities take place one after the other or at the same time. The combination is subject to the rules for the allocation of funds and the minimum duration of study mobility;
Traineeship mobility: traineeships abroad in the company or in any other suitable workplace are possible. Work placements abroad during higher education study, and first, second and third cycle studies are also supported, and, in the case of mobility in the Programme countries, no later than one year after the student graduates. This also includes “assistantships” for future professors.
- What is the scholarship amount?
Students can receive an EU grant to cover their travel and living expenses during their studies or traineeships abroad. These amounts will be determined by the National Agencies in agreement with the national authorities and / or higher education institutions on the basis of the impartial and transparent criteria set out below. The exact amounts will be published on the websites of the national agencies and higher education institutions. The student finds out the exact amount of the grant on the basis of the issued Grant Decision issued by the faculty after learning from the National Agency (CMEPIUS) how much funding has been allocated to it in accordance with the project co-financing agreement. More information on the current funding levels can be found on the faculty’s website and in published calls for studies and traineeships.
- What opportunities do students with special needs have?
While preparing for an Erasmus+ mobility, a mobility participant with a physical, mental or health problem must draw attention to their special needs and additional costs and apply to the sending institution for an Erasmus+ grant for special needs. Candidates can obtain more information from the Erasmus Coordinator. Students from “less privileged backgrounds” (e.g. recipients of state scholarships, income support, child care allowance, cash social assistance or they are entitled to a large family allowance) are also entitled to the scholarship supplement. Such an applicant must, when applying for the mobility of his / her Erasmus coordinator, point out the special needs or that the student is from a socially weaker environment and ask the sending institution for a supplement to the planned grant. Candidates can get more information from the Erasmus Coordinator.
- Who can participate in Erasmus+ and what are the conditions?
Eligible participants for study or traineeship are students enrolled in a higher education institution and in a study that ends with a recognized level of education or other recognized tertiary level qualification (up to and including the doctoral level). In the case of mobility for study, students must be enrolled in at least the second year of higher education during the implementation of the mobility. This condition does not apply to traineeships. New higher education graduates appointed by the higher education institution in the last year of study may participate in traineeships between the Programme countries.
Accommodation in student dormitories
- Can I live in student dormitories in Ljubljana?
All students enrolled at the Faculty of Slovene and International Studies of the New University have the opportunity to stay in student dormitories. The method of application and conditions are determined by the Call for admission and extension of stay of higher education students in student dormitories and private accommodation for the academic year 2020/2021. The location of the subsidized stay is assigned according to the officially registered place of study, which is applied for by the faculty in the mentioned Call for Enrolment.
All rules and procedures for placing students in student dormitories are regulated by individual student dormitory offices in various higher education centres.
- Where can I stay if I don’t want to stay in a student dormitory?
Students can stay in rented apartments from private individuals. Information on accommodation options can be found online, prices depend on current supply and demand in the real estate market.
- How do I register for eUniversity?
To view lectures and other video content, you need to register by clicking on the menu in the upper right corner (three horizontal bars) and clicking on registration. You will receive the password to enter the portal by e-mail as soon as possible. For more information you can contact firstname.lastname@example.org.
- Is viewing content at eUniversity payable?
No, it is free of charge for the students of the Faculty.
- Is the number of content views at eUniversity limited?
No, the number of views is not limited. You can access the portal at any time from any computer. It is also possible to watch video content from abroad.